Volunteer

Mothers Club Volunteer Opportunities

We need you!
Over 35 different volunteer opportunities!

 

Volunteer Job Descriptions

EXECUTIVE BOARD

Positions on the Executive Board serve for one-year terms unless otherwise indicated.

President:  Sets the agenda and presides at all Mothers Club Executive and General Board meetings, ex-officio member of all committees, is the Mothers Club representative to the MBA Board of Trust, serves as a liaison between the Mothers Club and the MBA administration, faculty and staff.  First serves as President-Elect, then President.  Two-year commitment.

President-Elect:  Assists the President in all Mothers Club activities, serves in her absence, and is nominated as President in the year following her term as President-Elect.  Two-year commitment.

Communications Coordinator-Email: Sends notices to parent community via email communication.  Primary points of contact are the Mothers Club President, Class Mothers, and also event chairs for all events supported by the Mothers Club.  Serves on the Executive Board.

Communications Coordinator-Website/Newsletter:  Assists in updating the MBA Mothers Club portion of the website and puts notices from the Mothers Club general board leadership in the weekly MBA newsletter and class pages.

Inclusion Coordinator: Helps to oversee and plan all Diversity and Inclusion initiatives and event efforts for the Mothers Club.  Works closely with MBA administration. Serves on the Executive Board.

Online Coordinator: Coordinates and manages all online sales for the Mothers Club.  Works closely with Treasurer and Treasurer-Elect.  Serves on the Executive Board.

Recording Secretary:  Prepares, distributes and archives the minutes of all Executive and General Board meetings. Assists President with administration and technology. Needs to be proficient in Power Point, Word, editing, and graphic design. Serves on the Executive Board.

Treasurer:  Collects and disburses all Mothers Club funds, oversees the preparation of and monitors the annual budget, presents financial reports to the Executive and General Boards, works with the MBA finance office and prepares the finances for fall and spring allocations to MBA. Serves on the Executive Board.

Treasurer-Elect:   Assists the Treasurer in all duties and is nominated to serve as Treasurer in the year following her term as Treasurer-Elect. Serves as Spaghetti Supper Treasurer. Two-year commitment. Serves on the Executive Board.

Class Mother Coordinator:  Helps oversee and plan all activities of the Class Mothers throughout the year. Serves on the Executive Board.


Class Mother Coordinator/Step-Up
:  Works with the Class Mother Coordinator to monitor the activities of the Class Mothers per class and oversees the annual fall Class Luncheons per class.  Two-year commitment. Serves on the Executive Board.

Reports Coordinator:  Requests and archives all committee reports and passes them along to the incoming President-Elect and incoming committee chairs.  Serves on the Executive Board.

Volunteer Coordinator:  Prepares a sign-up form for distribution to the MBA community to solicit volunteers.  Distributes the list of volunteers that have signed-up to the committee chairs.  Monitors volunteer sign-up and works with President and President-Elect to assemble volunteer positions needed year to year.  Working knowledge of SignUp Genius, Excel, and Google Drive is helpful and preferred. Initial training and a written Help Guide provided. Serves on the Executive Board.

GENERAL BOARD

Positions under the General Board are positions with one or more chairs.  Volunteers are needed to support most, if not all, of these committees.  The Volunteer Coordinator and her sign-up program for volunteers offer parents an opportunity to sign up to volunteer.   Volunteer sign-up at MBA begins in the spring and continues through the school year. 

Admission Liaisons:  Works with the MBA Admissions Office by assisting an MBA faculty member touring prospective students and parents. Tours are usually on Thursdays starting at 9:30am on an as-needed basis with each person assisting with one tour each month.

Number of chairs:  4 volunteers needed annually.

Time of service:  fall through early spring.

Admissions Preview Day Chairs:  Works with the Admissions Office to host event for potential new families interested in MBA. Event is held one Sunday afternoon in November. Number of chairs:  2 volunteers. Time of service:  fall

Art Show Chairs:  Coordinates MBA Art Show.  Recruits artists, plans the opening reception, and promotes the event to the MBA community and the community at large. Event typically held in November. Number of chairs:  3-4. Time of service: summer through fall.

Art Show Step-Up Chairs: Will work with current Art Show chairs. Experience with computers and various software is helpful but not required. This is a 2-year commitment. Number of chairs: 3-4. Time of service: summer through fall.

Big Red Store Chairs:  Organizes and manages the MBA Big Red Store on campus, including all inventory and merchandising purchases.  Works closely with the MBA Finance Office. Two-year commitment, first serving as a step-up.  Number of chairs:  3.  Time of service:  all year.

Big Red Store Step-up Chairs: Organizes and manages the MBA Big Red Store on campus, including all inventory and merchandising purchases. This position is a two-year commitment. The first year is spent as the step-up assisting the current Big Red Store Chairs.

Number of Step-up Chairs: 3. Time of service: all year.

Blazers & More Sale Chairs: Coordinates the used clothing sales at MBA that supports the MBA Mothers Club. One of the chairs must help with the bookkeeping and another with helping to market the sale. The Blazers and More Sale takes in gently used boys clothing, including blazers, button-down shirts, collared shirts, khakis, athletic wear, and sets up sales for the MBA community to shop. Number of Chairs: 4 Time of service:  all year. There are typically three to four sales throughout the year.

Carnival Chairs:  Coordinates the Cakewalk and ice cream stand at the MBA Carnival.  Responsible for securing cakes and volunteers and monitoring the events at the Carnival.  Number of chairs:  2.  Time of service:  early fall.

Class Mothers:  Works with the Class Mother Coordinator and her Step-Up to plan and organize social class activities for the mothers and parents of the grade.  There are four class mothers per grade. Each class will have a Communications Coordinator who will be responsible for communication, helping with luncheon and events, and collecting event reports. She will also help coordinate events. Each class will have a Class Treasurer who will be responsible for managing the class bank account, including balancing the class checkbook, paying bills and expenses related to class events, helping the other class mothers to budget for events, and collecting money (both check and online payment processes) for paid class events. She will also help coordinate events. Two mothers will service as event planners.

Community Events and Lecture Series Chairs:  Coordinates and works closely with MBA administration to plan and execute guest lectures and the Chef Event series at MBA. Number of chairs: 2. Time of service: all year.

Community Inclusion Events Chairs:  Works closely with the Inclusion Coordinator to support Community Inclusion events and initiatives throughout the year.  Number of chairs: 4.  Time of service: all year.

Endada Arts Festival Chairs: Works closely with the Arts Department at MBA to support the student run art and music festival at MBA. Endada takes place in April and planning begins in the fall. Number of Chairs: 2-3.

Time of service: late fall through spring

Facilities Chair: Serves as liaison between all committee chairs and the MBA Maintenance Department to coordinate event needs and logistics throughout the year. Number of Chairs: 1

Time of service: all year.

Faculty and Staff Appreciation Luncheon Chairs:  Plans an annual luncheon to support the faculty.  Historically held in February. Number of chairs: 2-3.  Time of service:  late fall through winter.

Faculty and Staff Birthday Chairs: Coordinates birthday treats for factuality and staff from the Mothers Club. Delivered monthly with a card. Number of Chairs: 2 - 3. Time of service: once per month during the school year. 

Faculty Dinner/High School Parents Night Chairs: Plans and coordinates a meal for the faculty on High School Parents Night and hosts the High School parents during their "Study Hall" period. Clean up after the event. The time commitment is 5:30pm until the end of Parents Night.

Number of chairs: 2 Junior School parents. Time of service: early fall.

Faculty Dinner/Junior School Parents Night Chairs: Plans and coordinates a meal for the faculty on Junior School Parents Night and hosts the Junior School parents during their "Study Hall" period. Clean up after the event. The time commitment is 5:30pm until the end of Parents Night.

Number of chairs: 2 High School parents. Time of service: early fall.

Fall Kick-Off Coffee Chairs: Annual fall meeting that launches the Mothers Club year. The chairs work with the President to plan the meeting. This is a summer time commitment of May through August. Number of Chairs: 3. Time of service: summer through early fall.

Flower Chair:  Works with MBA Mothers Club event chairs and MBA administration to provide floral decorations as needed. Coordinates the provision of flowers with her committee members. Number of chairs: 1.  Time of service:  all year.

Flower Committee: Volunteers assist the Flower Coordinator to create flower arrangements for MBA events throughout the year. Number of Committee Members: varies. Time of service: all school year.

Freshman Homecoming Dinner Chairs: Works with the MBA administration and Spaghetti Supper Decorations Committee to decorate the MBA Dining Hall for the 9th grade dinner before the Homecoming Dance.  Number of chairs: 4. Time of service: late summer through early fall.

High School Commencement Reception Chairs:  Arranges reception for the graduates and their families.  Number of chairs:  2.   Time of service:  spring.

Holiday Decorations Chairs: Decorates the campus after Thanksgiving for both Hanukkah and Christmas.  Number of chairs:  2.   Time of service:  late fall through early December.

Holiday Gifts for Faculty and Staff Chair: Responsible for purchasing a gift card for each MBA faculty and staff member which will be presented to them at the MBA holiday party.  Mothers and Fathers Club share the expense.  Number of chairs:  1. Time of service:  late fall.

Holiday Marketplace Chairs: Coordinates a holiday market to take place on MBA’s campus in early December. Solicits vendors to participate. Open to the public. Number of chairs: 2. Time of service: fall through early December.

Influential Teacher Reception Chairs:  Coordinates a reception for new students and their most influential teachers.  Number of chairs:  2.   Time of service:  early fall.

International Exchange Chairs:  Assists the MBA Administration by linking incoming MBA exchange students with current MBA families to host.  Provides an event and activities to support the exchange students and families.  Number of chairs:  3.  Time of service:  all year.

Junior School Commencement Reception Chairs:  Arranges reception for 8th grade graduates and their families.  Typically, two 7th grade parents.  Number of chairs:  2.  Time of service:  spring.

Junior School Representatives:  Works with the Junior School administration to plan a faculty appreciation luncheon, Grandparents’ Day, and Admissions Interview Day at MBA.  Must be two incoming 7th grade parents and two 8th grade parents.  Number of chairs: 4.  Time of service:  all year.

Library Volunteer Chair:  Coordinates the volunteers to work in the MBA library.  Number of chairs:  1.  Time of service:  all year.

Mothers Club Closet Chair:  Manages the upkeep, the usage, and the inventory for all MBA items stored at MBA for their use by various committees.  Number of chairs:  1.  Time of service:  all year.

Mothers Club Social Media Coordinator: Promotes Mothers Club events and information on Facebook and Instagram. Posts upcoming events, reminders, and pictures from Mothers Club events. Number of chairs: 1. Time of service: all year.

Mother/Son Spring Breakfast Chairs:  Coordinates a school-wide breakfast held every spring to honor the mothers of MBA students. Headmaster provides speaker and program.  Number of chairs:  2-3.  Time of service:  spring.

Mothers of New Alumni Chairs: Coordinates events and acts as liaisons with Mothers of new alums.  Works closely with MBA Alumni & Development Office.  Number of chairs : 2.  Time of service: All year.

New Parent Outreach Chairs: Works with the Junior School administration and MBA Admissions to provide all new families with helpful written information. Attends New Student and Parent Orientation and Dinner in August and reaches out to families with a phone call to insure a smooth transition to MBA. Number of Chairs: Preferably 2 Junior School Parents, 2 High School Parents. Time of service: summer to early fall.

New Student Parent Orientation Dinner Chairs: Works with Admissions Office to plan and host an August dinner for new families. Numbers of Chairs: 2. Time Frame/Dates: summer to early fall.

Poinsettia Sales Chairs:  Coordinates and promotes the sale of poinsettias at MBA and works with 11th grade advisor to coordinate.  Funds raised benefit Junior/Senior Prom.  Junior parents are chairs.  Number of chairs:  4.  Time of service:  fall to early December.

Project Graduation Chairs:  Coordinates this annual graduation night event by planning all aspects of this fun night for the graduates.  Senior mothers chair. Number of chairs:  2-3.  Time of service:  all year.

Prom Tuxedo Rental Chairs: Works closely with local business to provide prom tuxedo rentals to Juniors and Seniors.  Number of chairs: 2. Time of service: early spring.

Senior Mother/Son Luncheon Chairs:  Coordinates this annual spring event for senior class.  Junior class mothers are usually the chairs.  Number of chairs:  2.  Time of service:  spring.

Shopping Partners Chairs:  Manages and promotes the retail shopping programs and Dine-Out events to the MBA community.  Number of chairs:  2.  Time of service:  all year.

Spaghetti Supper Chairs:  Spearheads this annual fall fundraiser for MBA, managing the committees and volunteers.  Number of chairs:  2.  Time of service:  early spring through late fall.

Sports Program Ad Sales Chairs: Sells advertising for the fall, winter and spring MBA Sports Programs. Coordinates the volunteers to distribute the MBA Sports Programs at home games. Number of Chairs: 4. Time Frame/Dates: all year.

Spring Plant Sale Chairs: Works closely with Inclusion Coordinator and local nursery to promote the sale of plants in the spring. Funds go to future Diversity and Inclusion initiatives. Number of chairs: 2. Time of service: late winter through early spring.

Student Art Show Chairs:  Coordinates the reception honoring student artists at MBA.  Number of chairs:  2. Time of service:  early spring.

Student Music Receptions Chairs:  Plans receptions for all MBA music programs.  Number of chairs:  2. Time of service:  all year.

Student Theater Receptions Chairs:  Plans opening night receptions for theater programs.  Number of chairs:  2.

Time of service:  all year.

Sunshine Committee Chairs: Corresponds with MBA families experiencing joys or sorrows by sending cards or other small, thoughtful gifts. Number of chairs:  4. Time of service:  all year.

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